Making Record Keeping Easier With BizXpenseTracker


Family child care providers are always looking for ways to make the burden of record keeping easier.

The app BizXpenseTracker is one inexpensive tool that can help.

Here’s how it works:

When you are buying an item for your business, you can enter onto your iPhone or iPad the name and address of the store, cost, description of the item and category of the expense (which you can define). The app will also calculate how many miles you drove to the store.

You can also take a picture of the receipt. All of this information can then be downloaded to your computer (PC or Mac) in an Xcel format. You don’t need to save the paper receipt if it’s scanned into your computer.

You can sort your expenses on your computer by date, by category, and by payment. You can also enter parent payments.

This app can be a useful tool to help you save receipts and organize your records.

Track Your Hours

BizXpenseTracker also allows you to track hours you are working. For example, you can enter the time you start and stop cleaning before the children arrive. Or you can track the hours you spend on a variety of business activities in the evening or weekends. You can also enter the hours directly into the app.

This feature can be valuable in capturing all the hours you spend on business activities when children are not present. This is something that many child care providers fail to adequately report.

A family child care provider showed me this app at a workshop last weekend in Oshkosh, Wisconsin. She loved all of its features.

BizXpenseTracker costs $5.99 and requires IOS6.1 or later. It’s compatible with iPhone, iPad and iPod touch.

Note: Minute Menu is writing a new version of their software as a web application. This will mean providers will be able to use the entire software with all of its functions from any device that can connect to the Internet. This includes phones, tablets and traditional computers.

What apps do you use that are helpful record keeping tools?

Tom Copeland –

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Categories: Record Keeping, Record Keeping & Taxes

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10 replies

  1. Do you know when Minute Menu will have the web based done?

  2. Anything like this available for Android?

  3. LOVE Minute Menu!! Glad to hear there will be new version for all devices!

  4. any apps for droid users?

  5. I use minute menu. Personally, I keep seeing “how about a version for Android” when it comes to family child care apps that you would think that more app developers would realize that us Android users make up a large market, but they keep putting things out for iphone. A missed market opportunity if you ask me! I hope minute menu gets their stuff done and available to us quickly. I love minute menu. Thanks!

  6. Can a photo copy of a receipt function as a scan of the receipt for record keeping purposes?

  7. That would be wonderful to be able to do minute on any of my devices, it would be so much easier than having to go to the computer while I am watching the children, I had hoped for this to happen, I even sent in a question concerning this subject. This will be great.

  8. Will you be able to take pictures of you receipts with the new minute menu program?

  9. I don’t know. You can always take pictures of receipts with a cell phone. If you scan them into your computer, you don’t have to save the paper copy.

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