Family child care providers are always looking for ways to make the burden of record keeping easier.
The app BizXpenseTracker is one inexpensive tool that can help.
Here’s how it works:
When you are buying an item for your business, you can enter onto your iPhone or iPad the name and address of the store, cost, description of the item and category of the expense (which you can define). The app will also calculate how many miles you drove to the store.
You can also take a picture of the receipt. All of this information can then be downloaded to your computer (PC or Mac) in an Xcel format. You don’t need to save the paper receipt if it’s scanned into your computer.
You can sort your expenses on your computer by date, by category, and by payment. You can also enter parent payments.
This app can be a useful tool to help you save receipts and organize your records.
Track Your Hours
BizXpenseTracker also allows you to track hours you are working. For example, you can enter the time you start and stop cleaning before the children arrive. Or you can track the hours you spend on a variety of business activities in the evening or weekends. You can also enter the hours directly into the app.
This feature can be valuable in capturing all the hours you spend on business activities when children are not present. This is something that many child care providers fail to adequately report.
A family child care provider showed me this app at a workshop last weekend in Oshkosh, Wisconsin. She loved all of its features.
BizXpenseTracker costs $5.99 and requires IOS6.1 or later. It’s compatible with iPhone, iPad and iPod touch.
Note: Minute Menu is writing a new version of their software as a web application. This will mean providers will be able to use the entire software with all of its functions from any device that can connect to the Internet. This includes phones, tablets and traditional computers.
What apps do you use that are helpful record keeping tools?
Tom Copeland – www.tomcopelandblog.com
Image credit: appadvice.com