National Association for Family Child Care Annual Conference – July 15-18th

6a0133f3fc5805970b01b8d1169562970c-200wi“Together We Can” is the slogan for the 2015 annual conference of the National Association for Family Child Care to be held July 15-18th in Bloomington, Minnesota.

Registration is now open.

I’ll be giving two pre-conference sessions on Wednesday, July 15th.

The first will be on “Mastering Record Keeping and Taxes for Providers and Trainers” from 8am-noon. I’ll cover the most important record keeping rules to follow to save you time and money on your taxes. I’ll also be covering teaching techniques for trainers so they can help providers better understand record keeping and tax issues.

The second will be on “How to Effectively Use Contracts and Policies for Providers and Trainers” from 1-5pm. I’ll cover how to establish a business relationship with parents, how to resolve conflicts with parents and how to adopt transportation and privacy policies.

I’ll also be offering several workshops during the regular conference.

Keynote speakers at the conference include Dr. Jeanette Betancourt from Sesame Workshops.

Here’s the NAFCC registration form.

I encourage everyone who can to attend this annual conference. You’ll meet other family child care providers from around the country. There are many workshops on a wide variety of topics (details of the workshops will come later). The hotel is near the Mall of America!

What’s Deductible?

If you come to the NAFCC conference, or any other family child care conference, you should take advantage of the many business deductions associated with your attendance.

You can deduct the cost of travel to the conference (car, plane, train, bus) if the “primary purpose” of your trip is business. That means that more than half the reason for your trip must be to attend the conference. Count your travel days as business days.

So, lets’ say you left for Minneapolis/St. Paul on Wednesday, July 15th, attended the conference all day Thursday, Friday and Saturday, went to the Mall of America on Sunday, and returned home on Monday the 20th. Since the two travel days can be counted as business days, you have five business days and one personal day. Clearly, the primary purpose of this trip is business and you can deduct 100% of your travel costs.

If you drive to the Twin Cities, you can claim $.575 per mile round trip.

You can deduct 100% of the hotel costs at the conference if you travel alone. If you travel to the Twin Cities with your family, you can deduct 100% of what it would cost for you to stay at the hotel alone. The cost of a king bedroom at the Double Tree Hilton is $119 per night. You can deduct the full $119 per night if you bring along your husband and two children. If the children stay in a separate room, you could not deduct the cost of the separate room.

You cannot deduct costs for the personal day you spent at the Mall of America (hotel, food, transportation).

If you hire an employee, your husband or your own children to help you with your business, and they attend the conference, you can deduct their travel and conference expenses. They must work for you enough to justify the expense of the conference.

Other costs you can deduct for your trip to the Twin Cities: taxis to and from the airport, conference registration fees, tips, and food costs.

You can claim food costs in one of two ways: use a daily per diem or use your actual food costs. The daily per diem for Bloomington is $71. You can only deduct 50% of this amount. So, if you left home at 9am on Wednesday July 15th and returned home on Monday, July 20th at 9pm, you were gone for 5.5 days, you could deduct $195.25 as a food expense  (4.5 business days x $71 per day = $390.50 x 50% = $195.25). You do not need food receipts to claim this deduction. If you saved receipts of your actual food costs, you can deduct 50% of your food receipts.

If you paid someone to care for your own children (who was not a family member) while you were in the Twin Cities, you could claim this amount towards your personal child care tax credit. If you hired someone to care for your daycare children while you were gone, you can deduct their wages as a business expense.

Tom Copeland –

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