Tom Copeland to Speak at NAFCC Family Child Care Institute in Mobile, Alabama, July 19-22, 2017

I will be delivering several workshops for family child care providers and trainers as part of the National Association for Family Child Care conference in Mobile, Alabama, July 19-22, 2017. Their annual conference is now called the Child Care Institute.

Here’s my training schedule:

Trainer Training (also open to providers who aren’t trainers)

How to Make Record Keeping Work for You!

July 19: 8am – noon

You’ll earn more per hour doing record keeping than you earn per hour caring for children! Learn how in this workshop that will cover: the three most important record keeping tasks, recent tax changes, identifying all your deductions, hiring employees, and much more.

Register here.

Business Planning: How to Organize and Manage the Business Side of Family Child Care

July 19th: 1pm-5pm

Managing your business is more difficult than managing children. This workshop will help trainers and providers create a business plan that includes: a startup plan for new providers, a budget, and the key components of marketing, insurance, record keeping and professional development. Learning how to organize and plan your business will save you time and money!

Register here.

Provider Training

The End of Depreciation? New Tax Rules Can Save You Money!: July 21st 1-3pm

Several new IRS rules significantly changed the rules of depreciation. Learn how to deduct most large purchases in one year and deduct home improvements more quickly. We’ll review the key record keeping rules that will save you the most time and money on your taxes.

Successful Strategies for Managing Your Money for Retirement: July 21st 10-11:30am

Learn how to set financial goals and meet them! Discover ways to reduce expenses, save money, and choose an IRA (Traditional, Roth, MyRa, SIMPLE). Learn why index funds are the best type of investment for retirement.

How to Save Money on Your Taxes with Good Record Keeping Practices

Learn the five most important business deductions that will reduce your taxes. Master the key record keeping tasks that make the biggest difference in saving you time and money. Keep up-to-date with the latest tax law changes.

Introduction to KidKare Accounting: July 20th 3-5pm

KidKare Accounting (formerly called Minute Menu Kids Pro) is the complete record-keeping system for family child care providers that is usable on your home computer, smart phone, or tablet. Everything you need to manage your business, keep track of child and parent information, invoice parents, print tax reports, and more! A representative from KidKare will also be presenting.

Contracts and Policies Part I: Communicating With Clients: July 20th 10-11:30am

Learn how to establish a business relationship with parents. Know what to put in a contract and policies (transportation policy, privacy policy, payment policies, holding fees). Learn how to deal with illegal discrimination issues.

Contracts and Policies Part II: Dealing with Difficult Parents: July 20th 1-2:30pm

Learn how to establish consequences for parents who don’t follow your rules, how to negotiate changes in your contract and policies, and when and how to end your contract. Use the 3 Choices of Life to resolve conflicts with parents.

Institute Details

The Institute will be held at the Convention Center in Mobile, Alabama. The two conference hotels are:

Renaissance Riverview Plaza Hotel

The Battle House Renaissance Mobile Hotel & Spa

The rate is $129 per night, plus tax for either hotel. Deadline to receive this rate is June 25, 2017.

What’s Deductible?

If you come to the NAFCC conference, or any other family child care conference, you should take advantage of the many business deductions associated with your attendance.

You can deduct the cost of travel to the conference (car, plane, train, bus) if the “primary purpose” of your trip is business. That means that more than half the reason for your trip must be to attend the conference. Count your travel days as business days.

So, lets’ say you left for Mobile on Wednesday, July 19th, attended the conference all day Wednesday,Thursday, Friday and Saturday, spent Sunday at the beach, and returned home on Monday the 24th. Since the two travel days can be counted as business days, you have six business days and one personal day. Clearly, the primary purpose of this trip is business and you can deduct 100% of your travel costs.

If you drive to Mobile, you can claim $.535 per mile round trip.

You can deduct 100% of the hotel costs at the conference if you travel alone. If you travel to Mobile with your family, you can deduct 100% of what it would cost for you to stay at the hotel alone. The cost to stay at the conference hotels $129 per night. You can deduct the full $129 per night if you bring along your husband and two children. If the children stay in a separate room, you could not deduct the cost of the separate room.

You cannot deduct costs for the personal day you spent at the beach (hotel, food, transportation).

If you hire an employee, your husband or your own children to help you with your business, and they attend the conference, you can deduct their travel and conference expenses. They must work for you enough to justify the expense of the conference.

Other costs you can deduct for your trip to Mobile: taxis to and from the airport, conference registration fees, tips, and food costs.

You can claim food costs in one of two ways: use a daily per diem or use your actual food costs. The daily per diem for Mobile is $59. You can only deduct 50% of this amount. So, if you left home at 9am on Wednesday, July 19th and returned home on Monday, July 24th at 9pm, you were gone for 5.5 days, you could deduct $132.75 as a food expense  (4.5 business days x $59 per day = $265.50 x 50% = $132.75). You do not need food receipts to claim this deduction. If you saved receipts of your actual food costs, you can deduct 50% of your food receipts.

If you paid someone to care for your own children (who was not a family member) while you were in Mobile, you could claim this amount towards your personal child care tax credit. If you hired someone to care for your daycare children while you were gone, you can deduct their wages as a business expense.

Join Me!

I encourage everyone who can to attend this annual conference. You’ll meet other family child care providers from around the country. There are many workshops on a wide variety of topics (details of the workshops will come later).

Tom Copeland –

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Categories: Advocacy

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